There is a good chance that at some point in your life you have taken time management training, read books on this topic, and tried to use a paper or electronic diary to organize yourself, establish priorities and plan your day. You may be wondering, “Why, with this knowledge and gadgets do I still feel that I can not do everything I need? “
The answer is simple. Everything you have learned about time management is a waste of time because it does not work.
Before you even know how to manage your time, you need to know what time it is. The dictionary defines time as “the point or period when things happen. Simply put, time is when things happen.
There are two types of time: clock time and real time. In the time of the clock, there are 60 seconds in a minute, 60 minutes in an hour, 24 hours a day and 365 days a year. All the time passes equally. When someone has just turned 50, he is 50, no more and no less.
In real time, all the time is relative. Time flies or lags depending on what you do. Two hours in the service of the gray cards of the Prefecture can appear to you12 years. And at the same time, our 12-year-olds seem to have grown up in just two hours.
What time describes the world in which you really live, the real time or that of the clock?
The reason that gadgets and time management systems do not work is that these systems are designed to handle clock time. Clock time is not appropriate for time management. You do not live or even you do not have access to this time. You live in real time, a world where all the time passes quickly when you have fun or drags when you fill out your tax forms.
The good news is that real time is mental. It exists between your ears. You create it. Whatever you create, you can manage it. It’s time to remove any self-sabotage or self-restraint you have about “not having enough time,” or that today is not “the right time” to start a business or manage your business. current business properly.
There are only three ways to spend time: thoughts, conversations and actions. Whatever type of business you have, your work will be composed of these three elements.
As an entrepreneur, you can be frequently interrupted or pulled in different directions. While you can not eliminate interruptions, you have your say on how much time you spend on them and how much time you spend on the thoughts, conversations, and actions that will lead you to success.
To learn how to manage your time and become the master of your time practice the following techniques:
1) Have a diary with you and record all your thoughts, conversations and activities for a week. This will help you understand what you can do during a day and where your precious moments are fleeing. You will see how much time is actually spent producing results and how much time is wasted on unproductive thoughts, conversations, and actions.
2) Any activity or conversation that is important to your success should have a time allocated to it. The to-do lists are lengthened to the point where they become unusable. Make appointments, it works. Schedule appointments with yourself and create blocks of time for thoughts, conversations and high priority actions. Plan when they will start and when they will finish. Have discipline to respect these appointments.
3) Plan to spend at least 50 percent of your time engaged in the thoughts, activities, and conversations that produce most of your results.
4) Allow time for interruptions. Allow time to be removed from what you are doing. Take, for example, the concept of having “office hours”. Is “office hours” not another way of saying “planned interruptions? “
5) Take the first 30 minutes of each day to plan your day. Do not start your day before finishing your schedule. The most important moment of the day is when you plan your time.
6) Take five minutes before each call and each task to decide the outcome you want to achieve. This will help you know what success looks like before you start. And it will also be time to slow down. Take five minutes after each call and each activity to determine if your desired result has been achieved. If not, what was missing? How to put what missed in your next call or task?
7) Set up a “Do not disturb” sign when you absolutely have to do a job.
8) Practice not answering the phone just because it rings and emails just because they appear. Unplug IM. Do not give people instant attention unless it is absolutely crucial in your business to offer an immediate human response. Instead, schedule a time to reply to emails and return phone calls.
9) Block other distractions like Facebook and other forms of social media unless you use these tools for your business.
Remember, it’s impossible to do everything.
10) Also remember that there is a good chance that 20 percent of your thoughts, conversations and activities will produce 80 percent of your results.